8th Annual Chicago Supportive Oncology Conference

October 26-27, 2012

Hotel InterContinental
Chicago, Illinois

Download Exhibitor Registration Form Here

Contact: DEVIN GREGORIE d.gregorie@elsevier.com P(516) 381-8613 Fax 631 350 7251

APPLICATION DEADLINE In order to be considered for first assignment of space, applications must be returned by Friday, September 21, 2012. Notification of acceptance and space assignment will be mailed. No requests for exhibit space will be accepted or confirmed by telephone.

Exhibit Set Up: Thursday October 25, 2012- 5:00 PM- 7:00 PM

Show Hours: Friday, October 26, 2012- 7:00-8:00AM Friday, October 26, 2012- 10:30 AM-11:00AM Friday, October 26, 2012 -3:30PM-3:45PM Show Hours Saturday, October 27, 2012- 7:00-7:55AM Saturday, October 27, 2012 10:45-11:15AM

Exhibit Breakdown: Saturday, October 27, 2012 - 12:00pm-2:00pm

ASSIGNMENT OF SPACE The first assignments of space will be made to the Educational Grant Supporters who have separately contracted for exhibit space, followed by a first-come, first-served basis and only as long as space remains available.

PAYMENT / DEPOSIT / REFUND Payment must be submitted with the application for exhibit space. No application will be processed or space assigned until payment is received. Notification of an exhibitor's decision to cancel must be mailed or faxed in writing on company letterhead to Global Academy for Medical Education (GLOBAL). Full refunds less a $250 processing fee will be granted for cancellations received in writing to the GLOBAL office prior to Friday, September 21, 2012. No refund will be granted for cancellations received on or after Friday, September 21, 2012, nor after the conference for no-shows. Some sponsors, depending on their level of sponsorship, will receive exhibit space at no charge.

BOOTH INFORMATION Exhibits will be displayed in the Empire Ballroom. All exhibitors will be provided with one (1) 6’ table (draped on all four sides), two (2) chairs, and a wastebasket. Please note the ceiling height in the Empire Ballroom ranges from 8’ to 8’11”. Sufficient lighting is provided for adequate illumination in the exhibit area, but no individual electrical outlets are provided in the booth space (unless arranged by exhibitor directly with the InterContinental Chicago hotel [see below]).

Shipping instructions, additional services that can be provided by InterContinental Chicago, and charges are listed on the attached InterContinental Exhibitor Information Requirement form. Please complete this form and return to Amy Watts, Director of Conference Services. Fax: 312-321-8837, Tel: 312-321-8813, E-mail: amy.watts@ihg.com. Arrangements for loading/unloading trucks or exclusive use of freight elevators must be made directly with Amy Watts at the InterContinental Chicago.

INTERPRETATION AND APPLICATION OF RULES & REGULATIONS All matters in question not specifically covered by these rules and regulations are subject to the decision of the meeting organizers. SECURITY Exhibitors are responsible for safeguarding their goods, materials, equipment, and exhibits at all times. SHIPPING Shipping instructions will be mailed approximately 4 weeks before the start of the meeting. STAFF AT EXHIBIT BOOTH Each exhibiting company is entitled to two (2) representatives to staff the exhibit booth. They are entitled to attend the lectures and social functions. Additional staff beyond two (2) is required to pay a registration fee of $750 for each additional person.

ADVERTISING Exhibit items, advertising literature or pamphlets that are distributed may contain only recognized indications and claims. Advertising in any media to the effect that particular products or services have been exhibited at the Chicago Supportive Oncology Conference 2012 or which could be construed as endorsement is prohibited. The use of the GLOBAL seal of approval, trademarks or other similar property rights may not be used in connection with any product or advertising materials displayed or disseminated at the Chicago Supportive Oncology Conference 2012.

BOOTH ACTIVITIES / DEMONSTRATIONS / AV The exhibitor is permitted to demonstrate the firm's equipment and to make informal presentations regarding the product line or service in the booth. However, other attention getting devices in the form of entertainment or demonstrations of non-product items or services must be approved by the Global Academy for Medical Education (GLOBAL) organizers in writing. Only such activities, which, in their discretion are in keeping with the professional deportment of technical exhibits program, will be permitted. All demonstrations shall be confined to the space allocated to each exhibitor. The use of other than closed-sound systems will be permitted only with prior written approval. Any exhibit may be closed if deemed to have an excessive noise level.

SUBLETTING / SHARING OF SPACE No part of any exhibit space may be reassigned, sublet or shared with any other party by that exhibitor.

INSURANCE It is the responsibility of each exhibitor to maintain such insurance against injury to person or damage or loss of property in such amounts as the exhibitor deems adequate. Insurance protection will not be afforded to the exhibitor either by the meeting organizers or the InterContinental Chicago Hotel.

LIABILITY AND INDEMNIFICATION The exhibitor assumes all responsibility for any and all loss, theft or damage to exhibitor’s displays, equipment and other property while on hotel premises, and hereby waives any claim or demand it may have against InterContinental Chicago or its affiliates arising from such loss, theft or damage. In addition, the exhibitor agrees to defend (if requested), indemnify and hold harmless Global Academy for Medical Education and InterContinental Chicago and their respective parent, subsidiary and other related or affiliated companies from and against any liabilities, obligations, claims, damages, suits, costs and expenses, including, without limitation, attorney’s fees and costs, arising from or in connection with the exhibitor’s occupancy and use of the exhibition premises or any part thereof or any negligent act, error or omission of the exhibitor or its employees, subcontractors or agents. In case any part of the exhibition hall is destroyed or damaged so as to prevent the hotel from permitting an exhibitor to occupy assigned space during any part or the whole of the exhibition period, or in case occupation of assigned space during any part or the whole of the exposition period is prevented by strikes, Acts of God, national emergency or other cause beyond the control of the meeting organizers, then the exhibitor will be charged for space only for the period the space was or could have been occupied by exhibitor; and the exhibitor hereby waives any claim against the meeting organizers, its directors, officers, agents, or employees for losses or damages which may arise in consequence of such inability to occupy assigned space.

Contact: DEVIN GREGORIE d.gregorie@elsevier.com P(516) 381-8613 Fax 631 350 7251