FREE EXHIBITOR REGISTRATIONS: Exhibitors are entitled to two (2) free registrations. Please e-mail registrants’ full names and e-mail addresses to email@example.com.
Download Exhibitor Registration Form Here CO2012Exhibitor Form
HOTEL RESERVATIONS: Please go to conference website at www.globalacademycme.com/oncology
Click on the conference section and go to the hotel information tab to reserve your hotel room.
BOOTH INFORMATION: Exhibits will be displayed in the Augustus 2; Emperors Level. All exhibitors will be provided with one (1) 6’ table (draped on all four sides), two (2) chairs, and a wastebasket. Sufficient lighting is provided for adequate illumination in the exhibit area, but no individual electrical outlets are provided in the booth space (unless arranged by exhibitor directly with the Caesars Palace.
EXHIBIT HALL SCHEDULE:
Exhibit Set Up:
Thursday March 29, 2012- 12:00 Noon- 5pm
Friday, March 30, 2012- 7:00-7:30AM
Friday, March 30, 2012- 9:15AM-9:45AM
Friday, March 30, 2012 -3:00PM-3:15PM
Friday, March 30, 2012- 5:10PM-6:00PM (Networking Reception)
Saturday, March 31, 2012- 7:00-7:55AM
Saturday, March 31, 2012 10:15-10:45AM
Saturday, March 31, 2012 -12:00PM- 1:30PM
Saturday, March 31, 2012 - 2:00pm-5:00pm
SPACE ASSIGNMENT AND FEES: Space will be assigned on a first-come, first-served basis. No application will be processed or space assigned until payment is received. Notification of an exhibitor’s decision to cancel must be mailed or faxed in writing on company letterhead to Global Academy for Medical Education 7th Annual Community Oncology Conference Exhibits, Attn: Devin Gregorie, 11 Robin Lane, Kings Park NY, 11754; fax: 631-350-7251. Full refunds less a $250 processing fee will be granted for cancellations received in writing prior to January 20, 2012. No refunds will be granted for cancellations received on or after February 1, 2012, or after the conference.
INSURANCE: It is the responsibility of each exhibitor to maintain such insurance against injury to person or damage or loss of property in such amounts as the exhibitor deems adequate. Insurance protection will not be afforded to the exhibitor either by the meeting organizers or Caesars Palace.
SECURITY: Exhibitors are responsible for safeguarding their goods, materials, equipment and exhibits at all times.
LIABILITY AND INDEMNIFICATION: The exhibitor assumes all responsibility for any and all loss, theft or damage to exhibitor’s displays, equipment and other property while on hotel premises, and hereby waives any claim or demand it may have against Caesars Palace or its affiliates arising from such loss, theft or damage. In addition, the exhibitor agrees to defend (if requested), indemnify and hold harmless Elsevier Oncology and Caesars Palace and their respective parent, subsidiary and other related or affiliated companies from and against any liabilities, obligations, claims, damages, suits, costs and expenses, including, without limitation, attorney’s fees and costs, arising from or in connection with the exhibitor’s occupancy and use of the exhibition premises or any part thereof or any negligent act, error or omission of the exhibitor or its employees, subcontractors or agents. In case any part of the exhibition hall is destroyed or damaged so as to prevent the hotel from permitting an exhibitor to occupy assigned space during any part or the whole of the exhibition period, or in case occupation of assigned space during any part or the whole of the exposition period is prevented by strikes, Acts of God, national emergency or other cause beyond the control of the meeting organizers, then the exhibitor will be charged for space only for the period the space was or could have been occupied by exhibitor; and the exhibitor hereby waives any claim against the meeting organizers, its directors, officers, agents, or employees for losses or damages which may arise in consequence of such inability to occupy assigned space.
All exhibitor packages must be paid in full by February 1, 2012. Payment may be made by check or credit card. If paying by check, please make the check out for the full amount, payable to Global Academy for Medical Education, and mail it with this form to 5635 Fishers Lane, Suite 6000- Rockville MD 20852 Care of Community Oncology conference. If paying by credit card, please complete the following information and fax this form to 631-350-7251. Note we cannot accept credit card charges of more than $15,000.